Your data comes with you.
Hand over your exports. Apex maps the fields, flags what’s ambiguous instead of guessing, and every mapping is confirmed before anything loads.
All-in-one AI property management software for hospitality
Everything your property runs on. One login. We counted.
Reservations, guest messages, payments, the books and the owner statements, in one system. ApexOS does the busywork and stops for a person before money moves or a guest hears from you.
Pulse, the first screen of the dayPulse · Today
Animation: Pulse, the first screen in ApexOS, on its Today view for Friday, June 12. One by one, things from different parts of the business arrive in the feed, and the module each came from lights up in the left rail. The Walsh party arrives at Birch Hollow Cabin at 4 pm with 420 dollars still due. A missed call from Erin Johnson arrives with a summary: she is asking about early check-in. The Park family checks out of Cedar Cabin 2, and its turnover is assigned to Maria Santos, due at 3 pm. The Walsh party pays the 420 dollars in the guest portal, and their arrival shows the balance clear. Finally the Maintenance Follow-Up agent asks for approval before texting the Walsh party the plumber's arrival time, and a person approves it.
Hospitality software that replaces your tech stack
Seven logins isn’t a strategy. It’s a password problem.
The PMS, the channel manager, the guest texts, the phones, the trust accounting spreadsheet and the owner portal. ApexOS is all of it, on one data model, so nothing syncs between systems and nobody enters anything twice.
- The full platform on every plan
- Unlimited users
- One login across every property
Your stack, before and after · illustration
Property management system features
Everything in the box. It’s one box.
The work behind every stay.
Reservations that refuse double bookings, trust accounting with every journal in its own fund, housekeeping, owner statements and the register. All on the same records.
- AI-Native Property ManagementThe core property system
- Trust AccountingLedgers, funds and audits
- Housekeeping & MaintenanceTurnovers and work orders
- Owner ManagementStatements and owner portal
- Point of SaleRetail, food and beverage
- Embedded PaymentsCards, payouts and folios
- Internal CommunicationsTeam messaging and tasks
- Mobile AppEverything, on your phone
End-to-end hospitality management software
One stay, start to finish. Nobody retyped anything.
Follow one booking through ApexOS. Every step lands on the same record, so the next one already knows.
Step 1 of 6
Booked
However it was booked, it lands on one calendar. The cabin locks the moment it’s reserved, so nobody can double book it.
AI-Native Property ManagementOne reservation, six steps
AI agents for hospitality management
The AI does the busywork. You keep the approve button.
Apex agents watch reservations, tasks and guest messages, and act inside the rules you set. Anything that messages a guest or moves money waits for a person, in every mode. Every run is logged with its reasoning.
- Watch
- Records what it would do. Does nothing.
- Assist
- Handles low-risk internal work. Asks about the rest.
- Autopilot
- Handles more. Still asks about anything high risk.
Animation: over a photo of two operators on a patio, one with a laptop, the Maintenance Follow-Up agent sees the plumber is booked for Birch Hollow Cabin and drafts a text to the Walsh party with the plumber’s arrival time. Because it messages a guest, it waits for approval. A person approves it, the text is sent, and the run is logged with its reasoning.
Hospitality software for vacation rentals, RV parks, hotels and marinas
Built for every unit you rent, every site you fill.
Vacation rentals
Trust accounting in the core, owner statements that tie out, and an owner portal that answers before the phone rings.
- Owner funds and deposits kept apart
- Statements from the ledger
- Owners see their own numbers
RV parks and campgrounds
Rigs checked against the site before it’s booked, long stays of 28 nights or more, and metered utilities billed to the stay.
- Rig fit on length, width and slide-outs
- Nightly and seasonal on one calendar
- A register for the camp store
How to switch property management software
Switching is the scary part. We made it boring on purpose.
Card numbers stay out of it.
Payments live inside Apex. Guests check out online or in person, and every card is tokenized on entry, so full numbers are never stored. Secure by design, invisible by default.
No passwords to forget.
Passkey sign-in, two-step verification and an audit trail of who changed what, and when.
Everyone gets a login.
Unlimited users and the full platform on every plan. Plans differ by how much AI you use, not by which features you’re allowed.
All-in-one AI hospitality software FAQs
Sensible questions.
What is ApexOS?
ApexOS is all-in-one property management software for vacation rentals, RV parks, hotels and marinas, with AI built in. Reservations, guest messaging, payments, trust accounting, owner statements, housekeeping and point of sale run in one system on one data model, and ApexOS carries out the tasks you describe inside the approval rules you set.
What does ApexOS include?
Every plan includes the full platform: operations, guest experience, performance and intelligence. That covers the PMS, trust accounting, housekeeping and maintenance, owner management, payments, point of sale, CRM, unified inbox, phone system, channel manager, revenue management and Apex agents. Plans differ by how much AI you use, and every plan has unlimited users.
Is ApexOS for vacation rentals or RV parks?
Both. Each account is set up for its property type, so a vacation rental manager gets owner records, trust accounting and an owner portal, and an RV park gets rig fit checks and site maps. Hotels and marinas are supported too, on the same books, payments and guest communication.
Does the AI in ApexOS act on its own?
Only inside the rules you set. Anything that contacts a guest, moves money or is marked restricted always waits for a person, in every mode, and you can add that gate to anything else. Every change shows a preview first, and every agent action is logged with its reasoning.
How do we switch to ApexOS?
From your exports. Contacts, reservations, units, rates, payments, gift cards and owners are migrated: Apex maps the fields and flags what’s ambiguous, and every mapping is confirmed before it loads. Lodging types, reservation types and a chart of accounts are set up before you start.
Can ApexOS run more than one property?
Yes. Properties can be grouped under one organization with shared users, roles and settings, so your team signs in once. Each property keeps its own books, with per-fund and consolidated reporting from the same records.
